How to : Get transcripts from Anna University, Chennai for WES

****Guys, this process has changed! The process was all online . However, they changed it back and now you’ll have to go to the University to get the transcripts. Please check with your peers or contact the University directly to understand the most current process.*****

To get an Education Credential Evaluation from WES, you need to get transcripts from the university that awarded you the degree. Though the process

Anna University – Chennai

of getting the documents is almost the same for any purpose, there might be subtle differences. The scope of this post to explain the process of getting transcripts from Anna University, Chennai for getting a WES (Canada) evaluation for CIC purposes in extreme detail. It is a very easy and straightforward process (though you have to be careful sometimes since people there would miss to place a few documents in the envelope, I’ll talk about that a little later in the post).

I had a friend go get the transcripts for me since I was not able to go in person for personal reasons. I was familiar with the process by doing some homework (Forums, blogs etc.) but he wasn’t. So, I had to tell him every nuance from the working hours of the transcript office till the address to which the envelope had to be forwarded for evaluation. So, I sent a post (along with other required documents) so that he understands the process well and gets the transcripts on time. Read on to know how to get your transcripts from AU, Chennai.

General Information:

• Go to the university as early as possible. The transcripts office is open from 9 AM to 6 PM. The office is always busy so expect to wait in a queue.

• The entrance to this is before the Anna University bus stop when coming from Saidapet/Raj Bhavan side. You will see a Canara Bank ATM. As soon as you enter there is a temple to the left and just a little further down is the white building. You have to go to the transcripts section which is a small office behind this building.

• The photocopy shop inside the campus is located behind the main canteen. PLEASE DO NOT USE THIS OPTION BECAUSE IT IS FAR OFF FROM THE TRANSCRIPTS OFFICE AND IS ALWAYS VERY CROWDED.

• Please have the below mentioned number of photocopies for all the documents as mentioned below.

• Remember, soon after you take the DD, make photocopies of it. Also, you would need to write the application number, register number and name on the back of the passport size photos.

• While filling the application form, please tell them that this request for transcript is being made for the purpose of getting an ECA from WES for Canadian immigration.

Please note that the university will take one week to deliver the transcripts (if you provide the original documents) and one month (if you do not provide your original document).

BEFORE YOU GO TO THE UNIVERSITY

Documents required:

• Degree Certificate – Original + Photocopies of front and back [2 copies]

• Provisional Certificate – Original + Photocopies of both front and back[2 copies]

• Consolidated Mark sheet – Original + Photocopies of both front and back[2 copies]

• 10^th, +2 Certificate – Original + Photocopies [2 copies each]

• Passport – Photocopy [2 copies]

• Your ID Proof – Original and Photocopy [2 copies]

• The authorization letter given by me – Original

• 3 Demand Drafts {DD} – [First DD for Rs.500, the second one for Rs.200 and the third one for Rs.200] Original + Photocopies. The Demand Drafts must be taken in the name of
  “The Controller of Examinations, Anna University, Chennai – 25”. You must write your name, registration number on the back of all the DDs.

• 2 letters (One to request Anna University to release the transcripts to WES and fill the “Academic Records Request form” for WES and the second one is a letter to WES “Non-issuance of transcripts for semester-wise mark sheets”). [I have included the format of the aforementioned letters below.]

• Passport Size Photos – 2 photos (Write your name and registration number on the back of both the photos)

• Academic Records Request form by WES – 1 filled in copies

• Full Scale Envelopes – 2 (Write your name and registration number on the BACK OF ONE ENVELOPE ONLY)

AFTER YOU GO TO THE UNIVERSITY:

• Please remember that people who have got the transcripts before have claimed that the officials in this division are very arrogant not helpful. It is important not to lose your cool otherwise it is going to delay the process. It is also highly essential that you understand what you are doing and what they are asking.
• Please wait in the queue and talk to the official at the window. He’ll ask you for the original documents first. Show him the ORIGINALS of Degree Certificate, Provisional Certificate and the consolidated mark sheet.

• After this, he’ll give you an application form that reads “Application for the issue of transcripts”. You will see an Application Number on the top right corner of the form (Appl. No: ). Please note this application number down for your reference. This is the only proof that you will have.

• Please write the application number on the back of the following documents :

1. All the 3 Demand Drafts
2. Passport Size Photos
3. The full scale envelope.

• Please tell the official that you would need them to I) Complete, Sign and place a seal on the WES “Academic Records Request Form” and II) Sign and Seal the “Non-issuance of Semester-wise mark sheets” letter.

• After this, hand over the ORIGINAL Degree Certificate/Provisional Certificate AND the Consolidated Mark sheet along with the other documents mentioned above to the official.

• Please confirm with the official if you have given all the documents [ 2 request letters, WES Academic Records Request form, 3 photo copies of degree/provisional certificates, 3 photo copies of consolidated mark sheet, photos, DDs].

• Kindly request the official to “Place the transcript, “Academic Records Request Form” and the “Non issuance of semester-wise mark sheets letter” in an official Anna University Envelope and SIGN ON THE FLAP”.

• It is imperative that the official envelope is signed on the flap otherwise it will be INVALID. The below image illustrates an envelope that is signed on the flap.

Sealed envelope – Sample

WHILE COLLECTING BACK THE TRANSCRIPTS AND THE ORIGINAL DOCUMENTS

• Please make sure you have your authorization letter, your ID Proof and your ID proof to collect the transcripts and your original documents.

• Please collect the transcript envelope and check if it is signed on the flap.

• Also, don’t forget to collect the original documents.

AFTER COLLECTION OF TRANSCRIPTS:

• Please ensure that the transcript is available in the format earlier described. I am attaching a sheet with an illustration that shows how the envelope should be. Do not DO ANYTHING to the official transcript given by Anna University [other than writing your WES reference number on it]. Handle it very carefully; the seal on the flap must be intact.

• Get a big cloth/fiber-like envelope [The one in which we used to get our exam question papers] and a standard A-4 Envelope.

• In the standard A-4 Envelope, you must enclose the following :
• A neat, legible copy of degree certificate
• A neat, legible copy of provisional certificate
• Cover letter with the subject “Need expanded last name in report”
• The copy of passport along with the cover letter

• Please remember to write the WES REFERENCE NUMBER of ALL the envelopes.

• Then, put the transcripts and the standard A-4 sized envelope inside the big cloth/fiber-like envelope. The final package [inside the large envelope] should contain the following :

• The transcript envelope given by Anna University. [With WES reference number on it]. It must be strategically placed so that the flap remains intact and in good condition.
• The regular A-4 Envelope containing the aforementioned documents with WES reference number mentioned on it]

• Please seal the big envelope tight.

• Please write the following postal address [on the big envelope] legibly.

WES Reference No: XXXXXXX
World Education Services
Attention: Documentation Center
2 Carlton Street, Suite 1400
Toronto, Ontario M5B 1J3
Canada

• Write your address on the lower right of the envelope.

After this, the front of your envelope should look like it is illustrated below.

Final Envelope – Sample

• Send it to WES !

PLEASE NOTE :

Anna University DOES NOT seal the flap. It signs on the flap and gives the envelope to you. You are responsible for sealing the flap and sending it to WES.

Some of the above mentioned documents might not be asked by the University but it is always good to have them, just in case!

Good luck with your ECA process, guys!